Valuation chases every fortnight
The QS wants the diary, the timesheets, the plant sheet and the setout photos. You spend a day gathering it. Payment slips another week.
For groundworkers & civils subbies
Keep the valuation evidence ready for the main contractor.
Daily site diaries, dig and setout photo trails, plant and timesheets — captured on a phone in the trench and organised for the main contractor's valuation. Fewer missing details means fewer questions when the valuation goes in.
Takes around 2 minutes. No card required. You get a practical score for valuation packs, progress proof and payment-delay risk.
No card required. Try Keystone on one live job, or book a short review if you want to talk it through first.
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Where the work gets lost
The everyday gaps that cost time and money
Setout disputes with nothing to show
Levels were signed off verbally, dig photos are on someone else's phone, and the drawing revision on site wasn't the current one. Argument over which is nobody's fault.
Timesheets scribbled on a Friday
Half-remembered hours, three vans, two agency lads. The hours spreadsheet takes longer than the paperwork on the last valuation.
How Keystone helps
Keep every job update, photo and decision together.
Dig, setout and level evidence — captured in the trench
Opt into auto check-in/out per job, or use one tap on a phone in the crew's pocket. Photos land against the job with time, GPS and who took them. When the QS asks, the trail's already there.
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Daily site diaries, without the writing
The diary builds itself from what happened on site — attendance, weather, deliveries, incidents, work done. Approve it in a minute at the end of the day.
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RAMS drafts for excavation and lifting
Draft RAMS pulled from the job type, ready for your competent person to review and sign. Revisions linked to the job — the paperwork that keeps the main contractor's H&S team off your back.
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The subbie pack, generated for every valuation
Progress evidence, diary, timesheets, plant and RAMS references — organised into the pack the main contractor asks for. Send it with the app and keep the valuation moving.
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Frequently asked
Questions groundworkers & civils subbies ask before signing up
Is Keystone site diary software suitable for UK groundworks subcontractors?+
Yes — Keystone is built for groundworks and civils crews working under main contractors. The daily diary, plant log and photo trail are structured for the kind of records a main contractor's QS actually asks for at valuation.
Does it produce a daily site diary that main contractors will accept?+
Yes. Each day's diary rolls up weather, labour, plant on hire, materials in, works done and dated photos into a signed PDF you can share straight into the main contractor's system or their site engineer's inbox.
Can we log plant hire, timesheets and subbie packs in the same app?+
Yes. Optional auto or manual check-in/out, plant on/off hire, driver hours, subbie timesheets and their RAMS all live against the job — so at valuation you can prove day-rate claims and at handover you've got a clean subbie pack per crew.
Does it capture dig and setout evidence for later disputes?+
Every dig depth check, setout reference, level and pour is captured against the job with time and GPS. When a main contractor questions a variation weeks later, the evidence is already stitched to the day it happened.
Is there a free trial and how quickly can we get set up?+
Yes — start a 14-day free trial. No card required. Most groundworks crews can try Keystone on one live job straight away and start building daily proof from the first shift.
See where valuation evidence is getting lost before the next payment chase
Take the audit to see where site evidence, diaries and sign-off are slipping through the cracks. Book a review if you want help mapping the delays, or start a 14-day free trial when you are ready to run one live groundworks job through Keystone.
No card is required. Start with a real job, explore the demo first, or book a short review if you want help deciding.