Included
Per-job team chat & 1:1 messaging
Keep site messages, decisions and photos with the job they belong to. Get mobile notifications on site and a clear inbox in the office.
For UK construction businesses that want clearer control
Stop losing job proof, sign-off and reviews inside WhatsApp.
Explore a working construction job management workspace before you create your own. See how site updates, customer communication and job records come together.
Less lost information. Stronger proof. Faster sign-off. More reviews. A calmer office at the end of the day.
No card required. Understand the system first, or try Keystone on one live job.
Want help with the result? Book an Optional Guided Walkthrough. Ready to test it on a live job? Start your 14-day free trial.
Built by trade business owners
25 years of systems experience
1-to-1 founder onboarding
site.keystoneai.uk
Customer signed off
“Brilliant job — the extension looks fantastic.”
What changes in the first month
Four shifts owners feel almost immediately.
The best way to judge the difference is to try Keystone on one live job.
01
Less
evening job admin
Keep the facts against the right job.
02
Fewer
lost variations
Record extra work while it is still fresh.
03
Clearer
customer updates
Give customers useful proof without hunting through WhatsApp.
04
More
completed-job proof
Make sign-off and review follow-up easier.
Who built it
Built by people who understand real trade businesses.
Keystone Site was created through a collaboration between the MD of a multi-million-pound windows and conservatory company and his brother, who has spent 25 years building business systems and helping businesses run more smoothly.
That matters because this was not designed in a boardroom by people guessing what trades need.
It was built from the reality of running jobs, managing teams, dealing with customers, keeping records, protecting margins and trying to stop important information getting lost between the site, the office and the customer.
The result is a straightforward job management system designed for small UK construction and trade businesses that need cleaner records, better customer communication and less admin — without adding unnecessary complexity.
Construction job management software for UK builders and trades
Keystone Site is construction management software for small UK businesses. It connects site photos, job updates, customer communication, variations, completion reports and review follow-up so the office can see what matters without rebuilding the story from WhatsApp.
It suits builders, roofers, groundworkers, conservatory installers and similar trades that need a clearer way to move information from site to office, less evening admin and stronger proof of finished work.
Capture on siteStep 1
Create recordsStep 2
Send to customerStep 3
Get sign-offStep 4
Request reviewStep 5
The whole product
Every screen. One place.
Dashboard, jobs, inbox, safety, reports, marketing — a look at what actually ships when you turn Keystone on.
The leak nobody talks about
Small construction businesses are losing proof, sign-off and reviews in plain sight.
The work is getting done. The problem is what happens afterwards: proof is buried, follow-up gets delayed and the office ends up rebuilding the story later.
Keystone gives every job one place for site capture, customer updates, sign-off and review follow-up, so finished work turns into usable proof instead of admin drag.
- ×Site photos end up on different phones
- ×Updates are buried in WhatsApp
- ×Customers chase for proof
- ×Sign-off gets delayed or missed
- ×Reviews are forgotten
- ×The owner sorts it all at night
One job, one place. Capture, document, sign off and follow up — without adding more admin to the owner’s day.
How it works
Capture once. Use it everywhere.
One simple system for site capture, safety pack drafts, customer reports, sign-off and review follow-up — built for the way small builders actually work.
Step 1
Step 1 · On site
Capture the job on site
Photos, voice notes, timestamps, team updates and job details — all attached to the right job, from the phone in your pocket.
Step 2
Step 2 · In the office
Keystone builds the job records
Project Safety Pack drafts, branded customer reports, timelines and sign-off records — assembled from what your crew already captured.
Step 3
Step 3 · After the job
Customer signs off and leaves a review
Send the report, capture approval and request a Google review — automatically, on your brand.
Price intelligence for estimating
Every invoice, every receipt, every job — makes your next quote sharper.
Quoting is live today: versioned quotes, frozen customer totals, VAT and margin context, validity dates and a clean hand-off into jobs and invoices. The next price-intelligence layer will use the invoices and receipts you save to build a price book that reflects what jobs cost you today.
Step 01
Snap the invoice, drop in the receipt
Every merchant invoice, timber slip and van receipt gets scanned into your price book — line by line, supplier by supplier.
Step 02
Keep your price records current
The AI keeps a running average of what materials and labour actually cost you — this month, this supplier, this trade — not last year's guess.
Step 03
Make the next quote easier to check
The next price-intelligence layer will use the invoices, receipts and job records you already keep to help you check future estimates against current supplier costs.
Your own job records should do more work for you. The next price-intelligence layer will build from the invoices and receipts you already save, so future estimates can reflect current supplier costs.
See the estimatorNew · Connected Proposal Builder
Make your next quote feel like your best work.
Keystone turns the job evidence, quote and finished projects you already have into a polished, branded proposal - without starting from a blank document.
Build a stronger first proposal Proposal Builder
Internal review01 · Job + quotation
Start with the job and the quote you already trust.
Open a live job, choose the right quotation version and Keystone carries across the customer, project context and commercial snapshot - without retyping prices.
Proposal previewVersion 1
Your brand, not a generic template
Quote linked
£12,480.00
The four things Keystone does for your business
Win. Run. Get paid. Get referred.
One quiet system that ties every live job to a business outcome — from the first quote to the five-star review. Tap a pillar to see it.
Win
Win more of the right jobs
Create versioned quotes with clear margin, VAT, validity dates and customer totals. When a quote is issued, Keystone freezes the exact customer-facing snapshot so the number you send is the number you can stand behind.
Project Safety Pack
Safety pack drafts without losing control.
Keystone can help create draft safety pack content from the job information you already capture.
It does not replace your competent person, your judgement or your legal responsibilities. It gives your team a cleaner starting point, a more controlled process and a better record of what has been reviewed, updated and signed off.
- Draft RAMS support
Create a better starting point from structured job information — instead of copying old documents.
- Cleaner review process
Make it easier for the right person to check, amend and approve before anything is issued.
- Revision visibility
Keep a clearer record of updates, changes and who reviewed what.
- Job-linked evidence
Connect safety pack drafts with the actual job, customer and site — not floating documents.
Keystone provides draft support and workflow tools. Safety documents must always be reviewed and approved by a competent person before use.
site.keystoneai.uk
Draft
In review
Approved
Issued
Full audit trail · revision history retained · competent-person sign-off
site.keystoneai.uk
Review requests, profile posts and case-study drafts from one completed job.
Turn finished jobs into local trust signals
Help Google see the work you are already doing.
Most builders finish good work, take a few photos, then move on to the next job. Keystone helps you turn that completed work into assets that support your local reputation.
- Google review requests sent at the right time
- Before-and-after photos ready for your profile
- Google Business Profile post drafts
- Branded completion reports
- Customer sign-off records
- Case study drafts for your website
Google says local results are mainly based on relevance, distance and prominence, and that prominence can be influenced by review count, review score and wider information about the business online. (Google Help)
Keystone does not guarantee rankings. It helps you create and organise the local reputation assets that support trust, visibility and enquiries.
Real trade businesses
Built with real trade businesses, not in a software bubble.
Keystone Site has been shaped with feedback from working trade business owners who deal with live jobs, customer updates, paperwork, site proof and follow-up every day.
Client approved
“We used to run every job out of WhatsApp — photos, measurements, customer messages, all of it. Half the time you couldn't find what you needed and nothing was in one place. With Keystone, every job has a proper record. The lads log what they've done from their phones, the office can see it straight away, and when a customer asks how things are going we've actually got something to send them.”
Gavin JonesDirector · Shire Conservatories
Client approved
“What sold it for me was that it fits how builders actually work on site. It's not another admin system that sits on a laptop back at the office. The team capture photos and updates as they go, safety paperwork is drafted for me instead of me starting from a blank page, and completed jobs turn into something I can actually put in front of the next customer. It's taken a load of Sunday-evening admin off my desk.”
Wayne EvansOwner · Shropshire Builders
Value in plain English
A small improvement on one job can make the subscription worthwhile.
We built this for owners who count every pound. Look for fewer missed extras, fewer disputes and less time spent rebuilding job records.
Capture extra work while it is fresh
Keep variations visible before the job is finished.
Clear records make follow-up and approval easier.
Keep sign-off and payment moving
Give customers a clear record of what was done.
Branded reports and an audit trail can reduce avoidable disputes.
Make finished work easier to reuse
Turn a completed job into proof for future customers.
Reports, photos and review follow-up help you look professional.
The real cost
What is scattered job admin costing you?
Most trade businesses do not notice the cost straight away. The damage shows up later.
Photos go missing. Customers chase updates. Variations become harder to prove. Safety documents take longer than they should. Completed jobs finish without reviews, sign-off or marketing content.
Keystone Site gives each job one clear record, so your team can capture the right information while the job is happening, not after everyone has forgotten the details.
Lost time
You spend evenings piecing together photos, notes, messages and updates from different people.
Weak job proof
Important evidence is buried in WhatsApp threads, camera rolls and old messages.
Slower sign-off
Customers do not always get a clean record of what has been done, which can delay completion.
Missed reviews
Good jobs finish without review requests, customer feedback or Google-ready content.
Admin pressure
The business owner becomes the memory bank for every job, every customer and every site issue.
One job, six outcomes
One live job. One clean record. More value from the work you already do.
Step 1
Photo captured
The team adds site photos and progress updates as the job moves.
Step 2
Job record created
Everything is stored against the customer, site and job.
Step 3
Safety pack draft supported
Structured job information helps create a better starting point.
Step 4
Customer sign-off made easier
The customer gets clearer proof of what was done.
Step 5
Review request sent
Good jobs are turned into reviews instead of being forgotten.
Step 6
Marketing asset created
Completed work becomes content for Google, social media and future customers.
Compared
How Keystone is different.
Site photos and updates
WhatsApp: Scattered
Generic software: Possible, but often heavy
RAMS-only tools: Limited
Keystone Site: Captured against each live job
Customer proof
WhatsApp: Buried in messages
Generic software: Varies
RAMS-only tools: Not the main focus
Keystone Site: Job record, updates and sign-off in one place
Safety pack drafts
WhatsApp: Manual
Generic software: Usually separate
RAMS-only tools: Yes, but often disconnected from job comms
Keystone Site: Linked to live job information
Review requests and work to share
WhatsApp: Usually forgotten
Generic software: Limited
RAMS-only tools: No
Keystone Site: Built into job completion flow
Best fit
WhatsApp: Very small teams with no process
Generic software: Larger teams needing full operations software
RAMS-only tools: Businesses only solving safety documentation
Keystone Site: Small UK trade businesses that want job proof, admin control and follow-up without heavy software
Keystone is not trying to replace every tool in your business. It is designed to fix the messy gap between site activity, customer updates, job proof, safety pack drafts, sign-off, reviews and marketing follow-up.
Pick your trade
Tailored for the way you actually work
Builders
Multi-trade jobs, sign-off packs, snags evidenced.
See how it fits
Roofers
Before, during and after photos, RAMS drafts and completion reports.
See how it fits
Conservatory installers
Branded portal, base-prep evidence, review at handover.
See how it fits
Groundworkers
Site diaries, dig & setout photos, subbie pack for the main contractor.
See how it fits
Good fit
Who Keystone Site is for
- Small UK construction and trade businesses managing several jobs at once
- Builders, installers, roofers, landscapers, window and conservatory companies, renovation firms and specialist contractors
- Business owners tired of chasing photos, notes and job updates across WhatsApp
- Teams that need cleaner job records without complicated project management software
- Companies that want better customer sign-off, stronger proof of work and more reviews from completed jobs
Not a fit
Who Keystone Site is not for
- ×Businesses looking only for accounting or quoting software
- ×Large enterprise construction firms that need complex corporate project management tools
- ×Teams that will not capture basic updates from site
- ×Businesses that do not care about job records, customer communication or reviews
What you can use today
The tools that keep jobs moving
Everything here is designed to keep site information, customer updates and job closeout in one place.
New
Completion reports and case studies
Turn the job record into a branded completion report with the brief, work completed, photos, aftercare and a simple Google review link.
New
Guided setup for every workspace
Add your company details, branding, crew and approval steps with a short setup that gets your first job ready quickly.
New
Customer records you can actually edit
Keep customer details and job history together, then send updates from one place so important messages are easier to follow up.
Also inside
Everything else a small builder needs — quietly.
Jobs board
Customer records
Team inbox
Safety pack drafts
Safety dashboard
Completion reports
Work you can share
Timesheets
Calendar
Built for real-world site use
Simple enough for site. Structured enough for the office.
Keystone Site is designed to be simple enough for site teams to use from a phone, but structured enough to help owners keep proper records.
It is not trying to replace your whole business overnight. It is designed to fix one of the biggest hidden problems in trade businesses: important job information being scattered across people, phones, messages and paperwork.
Free business review
Want to see where job admin is getting lost?
Book a 20-minute job review and we will map where your job information is getting lost, show you how Keystone would fit, and help you decide whether to try it on your next live job.
This is a practical look at how your jobs are captured, followed up and signed off.
No pressure. No hard sell. Just a clear view of whether Keystone fits your business.
Free Job Admin Audit
See where job information is getting lost.
Take the free WhatsApp Job Admin Audit to see where photos, updates, safety records, sign-off and review follow-up are being missed.
It takes around two minutes and gives you a practical score with clear next steps.
Take the free Job Admin Audit →Your Job Admin Score
? /100
Well organised · Some gaps · Needs attention · Major gaps
Limited early access
Get personal help setting up your first job.
Start with a 14-day free trial and help us make Keystone more useful for owner-led construction businesses.
Places are limited while we set up new businesses personally.
No card required. Close the tab to cancel.
- 14-day free trial
- No card required
- Try Keystone on one live job
- Early access while Keystone is launching
- A say in what we improve next
- Personal help getting started
- Early access to new safety pack improvements
Not ready to start yet?
Explore everything first. Then return whenever you are ready.
Early access pricing
Run jobs clearly, with safety records when you need them.
Core system: site capture, branded reports, customer portals, sign-off, reviews and work you can share. Project Safety Pack add-on: job-specific safety pack drafts, revision history, digital sign-offs and document storage. One subscription, your whole team. Cancel anytime. Prices exclude VAT.
Have a discount code?
We check it securely before sending you to Stripe. The code cannot be combined with another discount.
Keystone Site™ Sole Trader
1 user only
For self-employed installers running their own jobs.
£97+ VAT / month
- Unlimited jobs, photos & customer portals
- Branded reports, case studies and shareable work
- Everything you need to run jobs solo
- Price locked while you remain an early customer
Most popular
Keystone Site™
Up to 30 users
For small crews running multiple jobs at once.
£129+ VAT / month
- Unlimited jobs, photos & customer portals
- Branded reports, sign-off and review workflows
- Customer communication in one job record
Keystone Site™ Growth
31–60 users
For growing trade businesses with multiple teams on site.
£199+ VAT / month
- Unlimited jobs, photos & customer portals
- Branded reports, sign-off and review workflows
- Customer communication in one job record
Enterprise
61+ users
For larger contractors, multi-region teams, or businesses with custom integrations and procurement needs.
Let's talk
- Volume pricing & annual billing options
- Custom onboarding & data migration
- Dedicated success manager
- Single sign-on & procurement support
Secure checkout by Stripe · Prices exclude VAT (added at checkout) · Cancel anytime
Questions
Honest answers, no fluff.
Still wondering something? Email site@keystoneai.uk and you'll get a reply from the founder.
Will my lads actually use it on site?+
Yes — it is designed to work from a phone, including when the signal is poor. A crew member can capture a photo or voice note quickly, receive updates for assigned jobs and only see the work you give them.
Do I have to give up Xero or QuickBooks?+
No. Keystone handles the operational commercial loop — versioned quotes with frozen totals, jobs, safety packs, approved variations, invoices, customer sign-off and reviews. Invoices are delivered through Keystone’s connected customer communication service, while you can keep Xero or QuickBooks for your accounts.
How long until we're off WhatsApp?+
You can start today on a job already underway. Import selected exported WhatsApp photos, documents and messages into that job only after reviewing them, then let the crew learn by doing. Most teams move the useful record into Keystone over the next two to three weeks rather than trying to stop WhatsApp overnight.
Who is Keystone Site for?+
UK construction and trade businesses — extensions, roofing, joinery, renovations, groundworks, conservatories and fit-outs — that want clearer job records, stronger customer communication and less admin.
Do I need to be techy?+
No. If you can use WhatsApp and a camera, you can run a job in Keystone. Onboarding is a 30-minute call with the founder.
Do you offer a free trial?+
Yes. 14 days, full access, no card required. Sign up, run a real job through it for a fortnight, and decide. If you do nothing at the end, the workspace simply pauses — we don't bill you in the background.
What happens when my 14-day trial ends?+
We'll email you a couple of days before it ends. If you want to keep going, you pick a plan and add a card. If you don't, the workspace pauses and your data is kept for 30 days in case you change your mind.
How long does it take to get set up?+
Most workspaces are live in under a minute. We pre-fill your company details from Companies House and walk you through branding, team invites and your first job in a 30-minute optional onboarding call.
Does it replace my CRM or accounting software?+
No — Keystone sits alongside them. It handles the site-to-office bit: truthful quotes, jobs, safety packs, approved variations, customer updates, invoices, completion reports and reviews. Keep your existing accounts tools while Keystone keeps the commercial record connected to the job.
What about the Project Safety Pack? Is it legally compliant?+
Keystone produces a project-specific Construction Phase Plan, RAMS and supporting documents using your inputs. Every pack must be reviewed and approved by a competent person in your business before it's issued — Keystone speeds up the drafting, you stay responsible for sign-off.
How do customers receive updates and reports?+
By branded email from your company (we use your logo, colours and domain via your messaging hub). Customers can sign off variations, approve completion reports and leave a review without creating an account.
What happens to my data if I leave?+
It's your data. You can export all jobs, photos, reports and customer records at any time. We never sell or share your information.
What devices does it work on?+
Any modern phone, tablet or computer. Install the mobile app from your browser; it can keep working on site when the signal is poor and sync when you are back online.
Can I talk to a human before signing up?+
Yes — book a 20-minute demo and the founder will walk you through it on a screen-share and answer anything specific to your business.
Choose your next step
Try Keystone on a real job already underway.
Start with the free audit if you want to understand your current process first.
Or explore the live demo, book a 20-minute job review, or start the 14-day free trial when you are ready to bring selected WhatsApp history into one existing job and carry on from there.
No card required. Pick the route that suits you.
Prefer to understand the problem first? Take the free Job Admin Audit.