From the first quote to the final review, Keystone keeps the site, office, customer and commercial record connected.
Know what is happening. Know what needs attention. Keep every job moving.
Look around first. No sales call or card required.
Sample workspace data
Keystone is organised around what an owner needs the business to achieve—not a list of disconnected software features.
Keep the customer, enquiry, quotation and proposal connected. Build a professional offer from the job and the pricing information your business already trusts.
Give the crew a simple place to see assigned work, capture site truth and find the files they need. Give the office a live job record, calendar and clear operational context.
Track commercial decisions against the job. See what needs pricing, what is waiting for a customer and what approved work still needs invoicing.
Turn a complete job record into a customer-facing report, sign-off, well-timed review request and reusable marketing proof.
Morning Briefing brings cash blockers, customer risks, stalled jobs and closeout opportunities into one calm starting point.
4 things need your attention
Example data only. The live workspace contains a labelled sample construction company.
Keystone turns reliable job facts into management actions. The rules work without AI; AI is used selectively to help draft and explain, with the office still in control.
These are admin-facing summaries, not a replacement for the factual job timeline. Their depth depends on the reliable records held in the workspace.
Commercial Control surfaces unpriced, awaiting-decision and approved-but-uninvoiced work.
Customer Confidence flags silence, waiting decisions and closeout communication.
Business Momentum and Project Health explain the blocker and the next useful action.
Keystone Priorities ranks actions by cash, customer risk, progress and reputation.
Each stage uses the same customer and job context. Keystone records the facts and makes the next action clear without pretending every transition is automatic.
Customer and job context start together.
Itemised pricing, VAT, margins and revisions stay in the commercial record.
The chosen quote version supports a polished, project-specific proposal.
Proposal acceptance or decline is recorded; an admin explicitly activates accepted work.
Installers add photos, notes, files, check-ins and safety acknowledgements to the job.
The office chooses and sends traceable progress updates from reliable job facts.
Variations are priced, sent and recorded against the job decision.
Completion evidence, report, sign-off, review and marketing proof remain connected.
Keystone keeps the field experience deliberately simple. Installers see assigned jobs, capture evidence and access what they need. Customer and commercial work stays with authorised office users.
Fast, job-aware mobile capture.
The right documents stay with the job.
Packs and acknowledgements remain attached.
Notes and job chat keep the team aligned.
Capture once. Use it everywhere.
Reliable site information can support office updates, variations, safety, commercial follow-up, completion, reports, reviews, marketing and management decisions—through the relevant controlled workflow.
Keystone brings quotes, variations, supplier evidence and working prices closer to the job. The goal is better judgement and less retyping—not a black-box price generator.
Create itemised quotes with VAT, margins, revisions and a retained commercial history.
Use an existing quotation as the commercial source for a project-specific customer proposal.
In the specialist admin workflow, upload supported supplier invoices, review extracted lines and decide what should contribute to pricing knowledge.
Admin users can work from an explainable, supplier-aware commercial view with visible manual overrides.
Suggestions and assemblies exist, but the specialist estimating workflow remains limited and is marketed as early access.
Extracted invoice lines and pricing suggestions remain reviewable commercial inputs.
Working prices do not replace the source invoices, quotes and decisions behind them.
Customers, offers, site work, variations, evidence, completion and the actions around them stay connected.
Keystone is not bookkeeping, payroll or a replacement for specialist accounting software. Wider system connectivity depends on the configured integration workflow; no native Xero integration is claimed.
Photos, decisions, voice notes and customer conversations become hard to reconstruct when they are scattered across chats and phones. Keystone gives the work one connected record.
A controlled WhatsApp import can bring selected exported job history into an existing job after review. It does not connect to a personal WhatsApp account.
Take the free Job Admin AuditExplore a labelled sample workspace with realistic construction data. Open the dashboard, view a live job and see how customers, commercial decisions, site work and closeout fit together.
Sample data. Changes may reset automatically.
Keystone suits owner-led businesses where the office needs control and the crew needs speed. It is not an enterprise planning suite and it does not ask installers to become project administrators.
See the jobs, customers, cash and decisions that need attention.
Manage customer communication, offers, variations, reports and closeout.
Open the job, capture site truth and get back to the work.
Simple proposal, portal, decision, report and sign-off experiences.
Every plan includes a 14-day free trial with no card required. Published prices exclude VAT.
For an owner running the business and the jobs.
For small teams keeping the office and site connected.
For growing trade businesses with multiple teams on site.
Project Safety Pack is included as standard on every plan. Additional users are £5 + VAT each per month. Estimating early access is not presented as a guaranteed plan entitlement here.
Clear product boundaries are part of the promise.
Keystone Site is construction business software built around the job. It connects customers, enquiries, quotations, proposals, site activity, customer communication, variations, completion and the owner actions that follow.
No. Site evidence is an important factual input, but Keystone also includes customer records, commercial workflows, jobs, scheduling, communication, safety, closeout, reviews, marketing proof and owner-facing intelligence.
No. Keystone runs the operational job record. It is not bookkeeping, payroll or a replacement for specialist accounting software. Any wider accounting handoff depends on the configured business integration workflow.
Keystone can use a quotation as the commercial source for a customer proposal. The proposal is the customer decision surface, and an admin then explicitly activates accepted work. Keystone does not claim that viewing a quote PDF automatically starts a live job.
Installers use a mobile-first view to open assigned jobs, capture photos and notes, access files, acknowledge safety information and communicate with the office. Customer and sensitive commercial work stays with authorised office users.
Yes. The live demo is an ungated sample workspace with realistic, clearly labelled construction data. You can inspect it before starting a trial or speaking to anyone.
Explore the sample workspace now, or start a free trial on one real job. A guided walkthrough remains optional.
