Snag disputes with no evidence
'It was like that when we started' — but nobody took the photo. Weeks later you're arguing over a snag you can't prove.
For UK builders
Every job proved. Every snag evidenced. Every sign-off clean.
Multi-trade jobs, main-contractor sign-off packs and clear snag evidence — from one phone-based job record your crew can use. Stop rebuilding job history from WhatsApp threads on a Sunday night.
Takes around 2 minutes. No card required. You get a practical score for snag evidence, sign-off and review follow-up.
No card required. Try Keystone on one live job, or book a short review if you want to talk it through first.
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Where the work gets lost
The everyday gaps that cost time and money
Sunday nights rebuilding job history
Scrolling WhatsApp for that one photo, that one voice note, that one variation the client asked for on a Tuesday.
Sign-off packs pulled together at the last minute
RAMS, timesheets, progress photos — all in different places. The pack for the main contractor takes half a day to assemble.
How Keystone helps
Keep every job update, photo and decision together.
One job record. Every trade. Every day.
Photos, voice notes, materials, variations and time on tools — all captured against the job by whoever's on site. The office sees it live. Nothing to type up.
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Safety pack drafts without losing control
Draft RAMS pulled from what's actually happening on site, ready for your competent person to review and sign. Revisions tracked. Evidence linked back to the job.
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Sign-off packs, generated
Branded completion reports with progress evidence, RAMS references and timesheets — assembled from the job record. Hand over to the main contractor in minutes, not half a day.
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A portal the client actually opens
Live progress, clean sign-off and a simple Google review request — on your brand. Every finished job becomes proof for the next enquiry.
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Customer feedback
"Keystone gives me a proper record of every job without asking my lads to do more paperwork. The photos go in as they work, and the reports come out at the end — that's what I needed."
Wayne Evans
Shropshire Builder
Frequently asked
Questions uk builders ask before signing up
Is Keystone job management software suitable for small UK building firms?+
Yes — Keystone is built for sole-trader and small-crew UK builders running two to twenty live jobs at once. There is no per-user licensing gotcha and the job record is designed for crews who need something quick and simple.
Does it produce JCT-friendly snag evidence and sign-off packs?+
Every photo, note and variation is timestamped and GPS-tagged against the job, so snags have a clear before/during/after trail. Completion packs pull that evidence together with RAMS references and timesheets into a single branded PDF you can hand to a main contractor.
Can I draft RAMS without hiring a full-time safety person?+
Keystone drafts RAMS from what's actually happening on site — you review, tweak and sign as the competent person. Revisions and evidence stay linked to the job so you're audit-ready without paying for a standalone safety platform.
Will it replace the WhatsApp groups my crew already uses?+
That's the point. Site photos, voice notes, materials and variations go against the job record instead of scrolling off a chat. Most crews keep WhatsApp for banter and move everything job-related into Keystone within the first week.
How much does Keystone cost and is there a free trial?+
You can start a 14-day free trial with no card required. Try it on one live job you've got running this week and see what it replaces before you commit.
See where snag evidence and sign-off are getting lost
Start with the audit if you want a fast read on where builder admin is slipping through WhatsApp. Then book a review or start your 14-day free trial on one live job.
No card is required. Start with a real job, explore the demo first, or book a short review if you want help deciding.